Statement of Nondiscrimination Civil Rights/Equity Grievance Procedures NHTI is sensitive to the threat and/or embarrassment an individual may experience in coming forward with a complaint regarding discrimination. The grievance reporting procedures outlined below are designed to provide a safe, confidential, and supportive environment in which an individual may discuss his/her concerns. Complaints of discrimination or of retaliation for making such complaints may be reported directly to NHTI’s Title IX and Equity Coordinator. Complaints may also be reported to any member of NHTI’s faculty, staff, or administration, who will then refer the complaint(s) to the Title IX and Equity Coordinator. Each reported complaint will be followed up by the Title IX and Equity Coordinator. Any NHTI student or employee who has observed or is aware of discriminatory behavior or retaliation for reporting discriminatory behavior should report such discrimination to the Title IX and Equity Coordinator or other NHTI representative. No one shall be required to file a complaint with an individual who is hostile to him/her and/or who engages in or has been alleged to have engaged in conduct which could be considered discriminatory. Initial Reporting The individual with the complaint is encouraged to speak with NHTI’s Title IX and Equity Coordinator. This conversation will be confidential and considered an informal review of the incident. An attempt to resolve the alleged complaint within ten (10) working days will be initiated by the Coordinator. If a resolution cannot be reached through these informal means, a formal investigation will be initiated. Every attempt will be made to maintain the anonymity of the individuals involved. Formal Investigations Formal grievance reporting procedures must be initiated within one year of the alleged violation. Investigations shall be conducted with particular care to preserve the privacy of all persons involved. Only those who have an immediate need to know (including, but not necessarily limited to, the investigator(s), the complainant(s), the respondent(s), and NHTI President) shall be provided with the identity of the complainant, the respondent, and the allegations. All involved persons shall be afforded the opportunity to submit information relevant to a complaint. All parties contacted in the course of an investigation shall be advised of the necessity of keeping information private and that any breach of privacy shall be treated as misconduct subject to disciplinary action. The investigation will be conducted within thirty (30) calendar days of receipt of a written complaint. If additional time is required to ensure a thorough investigation, this time may be extended. Upon completion of the investigation, a written report will be submitted to the President, and will be disclosed to the complainant and respondent. If the investigators have determined that the complaint was proven valid by a preponderance of the evidence, the investigators’ report to NHTI President shall be accompanied by a recommendation for corrective and/or disciplinary action determined according to the totality of the circumstances uncovered during the investigation. In making a recommendation for corrective and/or disciplinary action, the investigators may consider (but not limit themselves to) the following factors:
- severity of the offense
- The frequency and duration of the prohibited conduct
- The extent to which the misconduct, however minor, serves to create an intimidating campus environment for the complainant, or otherwise increases the difficulties of education or job performance for the complainant.