Matriculation A matriculated student is one who has formally been accepted to and is actively enrolled in a program. To be formally accepted to a program, students must provide all the documentation required for admission to a specific program (degree, professional certificate or certificate) and be officially notified by the Admissions Office of acceptance to that program. Only matriculated students are eligible to graduate from a program and to receive an official completion credential from the College. Students wishing to apply for financial aid must be matriculated. In addition, matriculation may be required for enrollment in discipline-specific courses. (See Individual Course Enrollment) Students who are enrolled in courses but who have not been formally accepted into an academic program are referred to as non-matriculated students. Full-time and Part-time (Also see What is Student Financial Aid)
- Student enrollment at NHTI is defined according to the number of credits for which a student is enrolled in a particular semester as follows. For general purposes, this is defined as follows:
- Full-time = 12 or more credits per semester
- Part-time = fewer than 12 credits per semester
- For financial aid purposes, NHTI defines student enrollment more specifically as follows:
- Full time = 12 or more credits per semester
- ¾ time = 9-11 credits per semester
- Part-time = 6-8 credits per semester
Registration for any course offered in any format presupposes that the student will participate in all scheduled activities. In addition to academic issues relative to attendance, veterans and students receiving financial aid from some sources are expected to be in regular attendance as a condition of receiving such aid. While occasional circumstances, over which the student has no control, may necessitate absence, the content presented in the activities missed by the student is a segment of a broad base of information being taught. For any course offered in any format there is a limit to the amount of time and content a student can miss without compromising the integrity of the learning experience and the credit award. If illness, accident, emergency, or an NHTI-sponsored activity prevents a student from meeting attendance obligations, it is the responsibility of the student to inform faculty in a timely manner to discuss either the requirements for continued enrollment in the course or the options for withdrawal from the course. Instructors may include an assessment of attendance behaviors (absence and tardiness) into their overall grading structure for the course. Such assessment strategies will be published in the course syllabus distributed at the start of the course. A faculty member may issue a grade of AF at any point in the semester at which he/she feels a student’s absence record precludes the reasonable possibility of meeting course objectives based on published attendance expectations. (See also Withdrawal Policy and Dropping Classes/Withdrawing from NHTI & Adding a Class) Any student who has been suspended or dropped from a course for failure to meet published course attendance requirements may appeal following the procedures outlined in the Grade Appeal/Grade Change Policy.
Under the Audit policy students may enroll in courses which provide an opportunity to learn more about the challenges of college work, explore a discipline of interest, refresh prior learning, or supplement existing knowledge. Typically, a student attends lectures, seminars, and/or labs but does not complete graded assignments. When enrolled as an audit, the student will not be given a final grade nor will credit towards graduation be given for the course (the academic transcript will reflect an AU for the course).
Not all courses can be taken for audit, and entry into a course as an auditing student is by permission of the instructor. A student must complete a registration as an audit during the first week of classes. Once admitted as an audit the student may not change to credit status after the designated add period; likewise, a student registered for credit may not change to audit status after the designated add period.
Exceptions to the above may be made by the Vice President of Academic Affairs.
Students must pay the full tuition for the course. Financial Aid does not cover costs for an audited course.
An Incomplete Grade (I) indicates that a student has not completed a major course assignment (usually a final exam or culminating final assessment) due to extraordinary circumstances, such as serious illness, death in the family, etc. The grade is applied only in those instances where the student has a reasonable chance of passing. It is not used to give an extension of time for a student delinquent in meeting course responsibilities.
The work must be completed by the student through formal arrangement with the instructor no later than:
- the end of the third week in the Spring semester for a grade issued in the Fall semester;
- the end of the third week in the Fall semester for a grade issued in the Summer term;
- three weeks from the earliest start date of the summer term for a grade issued in the Spring semester.
Should the student fail to complete the work within the designated period, the grade will automatically become an F. Exceptions to the above deadlines may be made by the Vice President of Academic Affairs.
“I” grades will not be included in the computation of Grade Point Average. An “I” grade may affect a student’s financial aid. Students should contact the Financial Aid Office for further information.
At NHTI, we use a letter grade system in which each grade reflects a level of achievement measured against specific course objectives:
|Letter Grade||Point Equivalent||Definition|
|A||4.0 pts||An honor grade representing achievement of a level of understanding and ability that’s excellent and distinctive|
|B+||3.3 pts||Represents achievement of a level of understanding and ability of consistently high quality|
|C+||2.3 pts||Represents achievement of a level of understanding and ability consistent with those levels required for successful entry into your chosen career field|
|D+||1.3 pts||Represents some evidence of achievement, but substantially below the level required for successful entry into your chosen career field|
|F||0.0 pts||Represents negligible academic achievement. If you receive an “F” grade in a prerequisite to other courses, you will have to repeat the failed course with a passing grade before being eligible to continue with the course sequence.|
|P||Pass (not calculated into GPA)|
|E||Pass grade issued for credit-by-examinations (not calculated into GPA)|
|PP||Provisional pass; warning (not calculated into GPA)|
|NP||No pass; unsatisfactory (not calculated into GPA)|
|I||Incomplete grade, indicates you did not complete a major course assignment because of extraordinary circumstances. Not used to give an extension of time for you to meet course responsibilities. Not calculated into GPA; however, all work must be completed by the end of the third week of the subsequent semester or the grade defaults to an F. See incomplete grades policy.|
|AF||Instructor- or administrator-initiated withdrawal for reasons other than poor grade performance (e.g., failure to meet attendance requirements, violation of the Student Code of Conduct, disruptive behavior, etc.). May be issued if you registered in a clinic, practicum, internship, or lab deemed unsafe or you’re performing in an unsatisfactory manner as determined by a faculty member/agency supervisor evaluation. Calculated in GPA as an F.|
|W||Student-initiated withdrawal from a course at any time prior to completion of the drop deadline (60% of the course); does not affect GPA. Can be initiated by the instructor if you, because of extenuating circumstances (e.g., catastrophic illness or injury, job transfer to another state), are unable to initiate the process.|
|WP||Student-initiated withdrawal from a course after the drop deadline (60%) if you have a passing grade at time of drop, as determined by the instructor. Does not affect GPA. Can be initiated by the instructor if you, because of extenuating circumstances (e.g., catastrophic illness or injury, job transfer to another state), are unable to initiate the process.|
|WF||Student-initiated withdrawal from a course after the drop deadline (60%) if you have a failing grade at time of drop, as determined by the instructor. Calculates in GPA as an F.|
|AU||A course taken as an audit does not earn credit and cannot be used to meet graduation requirements. Admission is by permission of the instructor. Not all courses can be taken as audit. See Audit policy.|
Currently enrolled matriculated students may request a change in their major program of study by using the “Change of Program/Dual Major Request Form” available in the Admissions Office or online here. Signatures must be received from the current major and new major Department Chairs. Signatures do not guarantee or imply acceptance into the new program.
The request must be made within the ADD period at the beginning of a semester for the same semester.
Requests for the subsequent semester made after the ADD period will not take effect until after final grades for the semester have been reviewed. The student will be informed of the decision in writing by the Admissions Office. Students will follow the curriculum in effect for the semester to which they are accepted.
When calculating the grade point average (GPA) for a student who has changed programs, all courses taken at NHTI as well as courses taken in the new program will be used to calculate the new cumulative GPA. For purposes of academic review the Academic Standards Committee will consider the student’s semester-by-semester performance in the new program rather than the overall GPA.
Any student whose academic progress is deemed less than acceptable by his or her department may be referred to the Academic Standards Committee. The Committee considers all pertinent aspects of each individual case and recommends action to be taken by the Vice President of Academic Affairs. That action may involve, but is not limited to, a warning, academic probation, suspension from a specific program or from NHTI as a whole for a specified period of time, conditional probation or dismissal. Dismissal is permanent.
All credit courses, regardless of the grade received, are used for this calculation. Students entering with advanced standing should add their transfer credits to those credits earned at NHTI to determine their positions in the guidelines.
In addition, any matriculated student registered for two or more courses during any semester will be subject to review by the Academic Standards Committee.
Academic progress may affect financial aid. Check with the Financial Aid Office for more information.
At mid-semester, Academic Warnings are formally issued by faculty to students with grades of “C-” or below, “NP” or “PP.” Warnings are submitted by faculty to the Registrar’s Office from which formal mid-semester warning letters are emailed to students.
Warnings may also be issued at any time during a semester when deemed appropriate by faculty.
Academic Probation usually will last for one semester only. The student’s Department Chair will recommend to the Committee if a student can take courses in their major field during the Academic Probation. Students placed on Academic Probation may be eligible to continue receiving financial aid if they meet the minimum GPA requirements. To ensure that adequate academic progress toward a degree is being made, the College also uses the following guidelines in determining which students are automatically brought to the attention of the Academic Standards Committee:
Grade Point Average
|41 or more||2.0|
Suspension may be for any period of time established by the Academic Standards Committee, but must be for a minimum of one semester excluding the summer semester (unless the summer semester is required by the student’s program). A matriculated student suspended from a program may not take major field courses during the suspension. In lieu of a department chair or other faculty advisor, students under program suspension may seek course selection and academic planning help from the Academic Advising Office, Room S103, Sweeney Hall. A matriculated student suspended from NHTI may not take any courses at NHTI. Students who have been suspended from the College or a program for academic reasons who wish to return must, prior to the completion of the suspension, apply for readmission by submitting a new application, with an explanatory letter, to the NHTI Admissions Office.
Guidelines for Suspension
Grade Point Average
|41 or more||1.50|
Other Suspension Guidelines
- NP or F in clinic
- Academic Probation status for 3rd consecutive semester
- Violations of the Student Code of Conduct
- Failure to meet published technical standards
The Conditional Probation Partnership assists students whose cumulative GPA would, based on the above guidelines, be placed on program suspension. The Conditional Probation Partnership involves a contractual arrangement with the student that incorporates mentoring/counseling elements. A Department Chair designates students for this program by making a recommendation to the Academic Standards Committee. Students are recommended on the basis of the Department’s judgment that they could reasonably be expected to achieve academic success with guided assistance and realistic academic goals. A contract is then forwarded to the student along with a letter from the Vice President of Academic Affairs explaining that in lieu of suspension the student is being given an opportunity to continue in the program, if he/she agrees to the conditions of the contract. The student must sign the contract and return it to the Academic Affairs Office by a predetermined date. If the student chooses not to sign the contract, status will be determined by the guidelines for suspension. A student who accepts the Conditional Probation contract but fails to abide by its provisions will be returned to suspension immediately and will not be eligible to apply for re-admission until the end of the subsequent semester.
A student who wishes to appeal an academic suspension or dismissal may do so by writing a letter of appeal to the Vice President of Academic Affairs, in accordance with procedures and deadlines outlined in the letter sent to each suspended and dismissed student informing them of their status. Appeal letters that are received by the required deadline are reviewed by the members of the Academic Standards Committee. In some cases, students may also be asked to appear in person before the Committee. The Academic Standards Committee will render a decision on the appeal based on the information provided by the student and by the student’s Department Chair. Decisions of the Academic Standards Committee are final.
A student who has previously attended NHTI and is admitted at a later time may be eligible for Academic Amnesty which provides for the following:
- All grades taken during the student’s previous time at NHTI will no longer be used to calculate the student’s new cumulative GPA. However, grades C- and above taken during the student’s previous time at NHTI will be used to meet course requirements (where appropriate).
- Even though previous grades will not be used to calculate the new cumulative GPA, all previous grades will remain on the student’s transcript.
In order to be eligible for Academic Amnesty a student must meet all of the following conditions:
- The student has not taken any courses at NHTI for a period of at least 3 years from the last semester of attendance.
- The student applies for Academic Amnesty before the start of his/her second semester after readmission.
- The student has never before received Academic Amnesty.
Please note that Academic Amnesty is designed for students who exhibited poor academic performance during previous attendance. It is not designed for students who achieved a cumulative GPA above 1.7 during previous attendance. Students who are granted academic amnesty should be aware that while previous grades are not used to calculate the new grade point average, they will be used to evaluate “satisfactory academic progress” for financial aid purposes in accordance with Federal Financial Aid Regulations. Download the Application for Academic Amnesty form.
To be eligible to receive an NHTI associate degree, a student must satisfactorily complete a minimum of 15 credits of course work in NHTI-controlled courses with at least half of these credits numbered at the 200 level in the student’s major. To be eligible to receive an NHTI professional certificate, 9 credits or 25% of the required program credits, whichever is larger, must be taken in NHTI-controlled courses. To be eligible to receive an NHTI certificate, 6 credits or 25% of the required program credits, whichever is larger, must be taken in NHTI-controlled courses. (See also Graduation Requirements). Exceptions to this policy require the approval of the Vice President of Academic Affairs and the Academic Standards Committee.
Evaluations are conducted on all students who enroll in any course designated as a clinical, practicum or internship experience. It is the student’s responsibility to understand the goals, objectives and evaluation criteria of each clinic/practicum/internship and to adhere to all policies, rules and procedures outlined by the student’s department and/or clinic/practicum/internship site. Students enrolled in these educational experiences are evaluated not only on their technical skills and knowledge, but also on their behavior, attitude and attendance as well as adherence to policies, rules and procedures set forth by NHTI, the academic department and the participating agency to which the student is assigned.
A student will be removed from a clinic, practicum, or internship site and issued a grade of “AF” if performance or behavior is deemed unsatisfactory or unsafe as a result of a formal evaluation conducted by a faculty member/agency supervisor in accordance with published department criteria and procedures. In such situations, students are prohibited from receiving a “W” grade. In the event that a Withdrawal Form submitted by a student is processed prior to submission of the “AF” grade to the Registrar’s Office, the student-initiated “W” grade will be replaced in the student record by the faculty-assigned “AF” grade.
Students in good standing who are matriculated in Allied Health programs (Nursing, Paramedic Emergency Medicine, Radiation Therapy, Radiologic Technology, Dental Assisting, Dental Hygiene) and who interrupt their education by not enrolling in the subsequent semester (including Summer where applicable) will be declared inactive and no longer considered a student in the program. The student must then file a request for readmission through the Admissions Office. Students will be admitted pending available space.
In all other programs, students in good standing who interrupt their education by not enrolling for three consecutive semesters (including summers) will be declared inactive and no longer considered a student in the program. The student must file a request for readmission through the Admissions Office. Students will be admitted pending available space.