Civil Rights/Equity Grievance Procedures
NHTI Civil Rights/Equity Committee is sensitive to the threat and/or embarrassment an individual may experience in coming forward with a complaint regarding discrimination. The grievance reporting procedures outlined below are designed to provide a safe, confidential, and supportive environment in which an individual may discuss his/her concerns.
Complaints of discrimination or of retaliation for making such complaints may be reported directly to NHTI’s Civil Rights/Equity Coordinator. Complaints may also be reported to any member of NHTI’s faculty, staff, or administration, who will then refer the complaint(s) to the Civil Rights/Equity Coordinator. Each reported complaint will be followed up by the Civil Rights/Equity Coordinator.
Any NHTI student or employee who has observed or is aware of discriminatory behavior or retaliation for reporting discriminatory behavior should report such discrimination to the Civil Rights/Equity Coordinator or other NHTI representative.
No one shall be required to file a complaint with an individual who is hostile to him/her and/or who engages in or has been alleged to have engaged in conduct which could be considered discriminatory.
The individual with the complaint is encouraged to speak with NHTI’s Civil Rights/Equity Coordinator. This conversation will be confidential and considered an informal review of the incident. An attempt to resolve the alleged complaint within ten (10) working days will be initiated by the Coordinator. If a resolution cannot be reached through these informal means, a formal investigation will be initiated. Every attempt will be made to maintain the anonymity of the individuals involved.
Formal grievance reporting procedures must be initiated within one year of the alleged violation. Investigations shall be conducted with particular care to preserve the confidentiality of all persons involved. Only those who have an immediate need to know (including, but not necessarily limited to, the investigator(s), the grievant(s), the respondent(s), and NHTI President) shall be provided with the identity of the grievant, the respondent, and the allegations.
All involved persons shall be afforded the opportunity to submit information relevant to a complaint. All parties contacted in the course of an investigation shall be advised of the necessity of confidentiality and that any breach of confidentiality shall be treated as misconduct subject to disciplinary action.
The investigation will be conducted within thirty (30) calendar days of receipt of a written complaint. If additional time is required to ensure a thorough investigation, this time may be extended.
Upon completion of the investigation, a written report will be submitted to the President, and will be disclosed to the grievant and respondent. If the investigators have determined that the complaint was proven valid by a preponderance of the evidence, the investigators’ report to NHTI President shall be accompanied by a recommendation for corrective and/or disciplinary action determined according to the totality of the circumstances uncovered during the investigation. In making a recommendation for corrective and/or disciplinary action, the investigators may consider (but not limit themselves to) the following factors:
- severity of the offense
- the frequency and duration of the prohibited conduct
- the extent to which the misconduct, however minor, serves to create an intimidating campus environment for the grievant, or otherwise increases the difficulties of education or job performance for the grievant.
The NHTI President will take the report and its recommendations under advisement, and make a decision regarding corrective and/or disciplinary action. The time between submission of the report to the President and commencement of corrective and/or disciplinary action shall be no longer than 21 calendar days. The NHTI President will provide the Civil Rights/Equity Coordinator with written documentation of the decision regarding corrective and/or disciplinary action at the time of or prior to the commencement of disciplinary action. Both the grievant and the respondent will be informed of the President’s decision.
Appeals of the President’s decision may be made by students according to the procedures outlined in the Community College System of NH policy manual, which is available in the Vice President of Student Affairs office, the Library, and in various offices on campus. Faculty, staff, and administrators may appeal according to procedures outlined in the State of New Hampshire Division of Personnel Rules.
Retaliation of any kind against anyone making an allegation of discrimination, against anyone involved in the investigation, or against anyone involved in the decision regarding corrective and/or disciplinary action is prohibited, and shall result in disciplinary action against the retaliator.
Questions regarding this Grievance Procedure or the State and Federal antidiscrimination legislation listed above should be addressed to any of the following:
NHTI Civil Rights/Equity Coordinator, N113 North Hall
NHTI, Concord's Community College
31 College Drive
Concord, NH 03301-7412
Phone: (603) 271-6484 x4269; Fax: (603) 230-9312
Community College System of New Hampshire
26 College Drive
Concord, NH 03301
Phone: (603) 271-2722; Fax: (603) 271-2725
New Hampshire Commission on Human Rights
2 Chenell Drive
Concord, NH 03301
Phone: (603) 271-2767
Office of Civil Rights U.S. Department of Education
1875 JFK Federal Building
Boston, MA 02203
Phone: (617) 565-1340