Guidelines for Residence Hall Living

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The residence life program at NHTI is designed to provide a safe and comfortable environment where students may live and grow, and study within a community of peers. Each student is responsible for what takes place in his/her room and consequently may live the way s/he chooses as long as s/he abides by state and federal laws, as well as NHTI policy and philosophy, and does not interfere with the rights of others.  As a member of the residence hall community, each student has a responsibility to live with respect for the other members of the community. The residence hall staff is responsible for insuring that the rights of students and the property of NHTI are not abused.

By signing the residence hall contract the resident agrees to abide by whatever rules have been or may be established by NHTI.  Rules now in effect are available on the website and any subsequent changes will be posted.  Violation of any residence hall rule or NHTI policy may result in termination of the residence hall contract and visitation privileges to the residence halls.

Behavior

Residents are accountable for any behavior which is inconsiderate, infringes on individual or group rights, and/or jeopardizes the safety of individuals and property.  All residents must abide by the regulations found on the NHTI website, individual residence hall rules and regulations, NHTI regulations found elsewhere in the Student Handbook and state and federal laws.  Violations of these rules may result in a meeting with a Residence Director or the Director of Residence Life where appropriate action will be taken.

Check-Out Procedures

The Residence Life staff expects the following guidelines to be followed when you are checking out of your residence area:

  • Your room must be cleaned before you leave.  Students who leave without cleaning their room will be charged.
  • Students not continuing residency at any time during the academic year should contact the Director of Residence Life. 
  • The Residence Director or resident assistant (RA) for the student’s area should be contacted so that the student may sign the room inventory form.  All keys must be turned in at the time of departure or a lock change fee will be levied.
  • Resident students are required to vacate their rooms no later than 5:00 p.m. the day of their last class or examination at the end of the semester.  No student may stay past the scheduled closing date.
  • Any student who fails to officially check out with an RA when moving out of his/her room will not have the right to dispute damages.
  • Any student who leaves personal belongings, including furniture, in his/her room will be fined and the items left will become property of NHTI.

Cleanliness

Students are responsible for the cleanliness of their room and must maintain reasonable sanitation and safety standards.  Waste materials must be properly removed to outside dumpsters regularly.  Rooms must be left clean and in sanitary condition at the time the students vacate them.  Students will be charged for any cleaning necessary to restore the room to proper order.

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Emergency Equipment

No student is to exit through an emergency exit in a non-emergency situation.  Any student who violates this policy or is apprehended for tampering with fire safety or life safety equipment will be fined $100 and could face suspension or dismissal from the residence hall.

The residence halls are equipped with panic devices located near the exit door in each hallway.  In case of emergency, push the panic alarm and Campus Safety will respond immediately.  Tampering with the panic switches will result in a $100 fine to the individual responsible or the entire residence hall.  These devices are to be used in emergency situations only.

Tampering with fire equipment is a criminal offense which may subject a student to possible criminal prosecution, suspension from the residence hall and/or a fine.

Facilities Available

Each of the residence halls is equipped with some recreational facilities which are available to resident students.  Use of these facilities requires that students take an active role in preventing damage or abuse to the facilities or equipment.

  • Kitchen area:  Students using the kitchen area must clean the area after each use.  Additionally, trash from student rooms is not to be placed in kitchen trash bins.  Students are responsible for taking their trash out to the dumpsters.
  • Laundry rooms:  Each residence hall is equipped with laundry facilities.  The machines are coin operated.  Ironing is permitted in the laundry room on the ironing boards provided.  Students are reminded to bring their own irons.
  • Recreational Equipment:  Ping-Pong, pool tables and gaming consoles are available in each hall for student use.  Students should contact a RA to sign out equipment.  Resident students must forfeit their ID card as collateral for the equipment.
  • Quiet Study Rooms:  Students wishing to use the student rooms for study purposes may do so at any time.
  • Vending Machines:  Vending machines are located in the residence areas for your convenience.  Vandalism may result in the removal of these machines.  If a student loses money in the vending machine, they should leave a note for the vendor and he will reimburse the student at his next visit.
  • TV Lounge:  Each residence hall is equipped with at least one television lounge. 

Fire Safety

  • Evacuation procedures:  Each residence hall will establish evacuation procedures for students to follow in the event of an emergency or fire drills.  Such evacuation routes will be posted and students are encouraged to become familiar with them.  Students should meet in their designated areas at a safe distance away from the building.  Any student failing to leave the residence hall immediately after the fire alarm activation will be fined a minimum of $25.  Subsequent violations may terminate the residence hall contract. 
  • Fire Alarms:  In the event of a fire alarm, all students are to evacuate the building immediately.  Residents should be careful to take notice of any smoke or flame in the hallway that may hinder their safe exit.  Any malicious false alarm results in a fee of $350 to the entire residence hall if the responsible party cannot be determined.
  • Fire Drills:  Each residence hall will conduct a minimum of two fire drills per year.  Fire drills will assess both the response time of the students as well as the building staff.
  • Fire equipment:  Tampering with fire equipment is a criminal offense which may subject a student to possible criminal prosecution, suspension from the residence hall and/or a fine.
  • Open flames:  Open flames, candles, incense etc., are not allowed in any areas of the residence hall. 

Lockouts

Students are required to carry their keys and NHTI ID with them at all times.  In the event a student is locked out of their room, they should contact their RA, RD or Campus Safety for assistance.  Excessive instances of being locked out can result in disciplinary action and/or fines.

Mail

There will be one mail delivery every day Monday through Friday.  The Resident Assistants or a student worker will distribute the mail to student mail boxes.  The address for receiving mail in the residence halls is:

Student’s Name
Student’s Residence Hall (Strout, South or North Hall)
31 College Drive
Concord, NH 03301-7412

NHTI will not accept COD mail unless arrangements for payment are made with the Business Office prior to the arrival of the package.  Outgoing U.S. mail may be deposited in the USPS mail receptacle on the north side of Sweeney Hall.

Maintenance

The Residence Life staff will conduct periodic room checks to ensure the safety and upkeep of the physical facilities of the residence halls.  Damages to the residence hall will result in an assessment to the individual or group responsible based on the actual cost to repair or replace the item or structure affected.  Windows should not be forced open and window ledges should not be used as storage areas.  Removal of window or screen will result in a fine of $25 per student.   Any maintenance or safety violation found in any room will result in a fine and/or disciplinary action.  Any excessive mess in the common areas will result in a fine to the hall, group or individual responsible.

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Moving in/Checking Out

Students will be notified as to the appropriate move in dates for the beginning of the academic year, after semester break and vacation periods.  Notification will be in writing each semester.  The dates and times are inflexible due to the fact that the residence halls close and there is no staff coverage during these times.  Residents may not arrive earlier or leave later than the designated times.  See also Check-Out Procedures.

Non-Discrimination

The Residence Life programs and policies at NHTI prohibit discrimination of any kind.  Harassment on the basis of age, race, religion, gender, national origin, sexual orientation, ability, etc. will not be tolerated and will be subject to serious disciplinary action.

Personal Property

Resident students are responsible for their personal belongings.  NHTI does not assume responsibility for loss of, or damage to personal articles from any cause whatsoever.  Students will not be allowed to store belongings in the residence halls at any time.  NHTI suggests that students consider purchasing renter’s insurance to cover loss or to extend parents’ insurance for this purpose.

Pets

For health and safety reasons no animals or pets of any kind, with the exception of tropical fish, are permitted in the residence halls.  No other aquatic creatures or pets are permitted.  All aquariums must be on a stand or base to reduce the danger of breakage.  Aquariums should not exceed 10 gallons.

Policy of Entry into Student Rooms

Authorized NHTI personnel, defined as Resident Assistants, Residence Directors, Director of Residence Life, Maintenance staff, and Campus Safety Officers have the right of entry into resident students’ rooms for the purpose of maintenance, assessment of damages, inventory of NHTI property, determination of suspected violations of law, public health and sanitary regulations, NHTI rules, regulations and policies or in emergencies when danger to life, safety, health or property is reasonably suspected. 

Quiet/Student Hours

Large numbers of students living together often create noise and general disturbances inside and outside the residence areas.  All must consider the other residents and must honor the request of any resident or staff member when asked that loud noises (radios, TVs, etc.) be turned down.

Courtesy hours should be respected 24 hours a day.  Courtesy hours are designed to allow those who wish to study or sleep to do so without undue interruption.  Courtesy hours are in effect whenever quiet hours are not. 

Quiet hours are from 10 p.m. to 10 a.m. Sunday through Thursday and midnight to 10 a.m. Friday and Saturday.  Quiet hours are designed to be a time when the residence hall is extremely quiet to allow for studying and sleeping.  There should be no excessive noise at other times.  Students who violate the quiet hours policy may face disciplinary action.  Continued violations emanating from excessive volume may result in confiscation of equipment.  No parties, socials or gatherings that would be disturbing to other residents of the hall will be allowed in the residence halls during mid-semester test week or finals week.

Resident Conduct

Students are expected to conduct themselves in a mature, responsible and courteous manner at all times.  Any resident demonstrating disrespectful or defiant conduct towards a staff member will be sanctioned accordingly.  Repeated disrespect for staff and fellow residents could result in transfer to another hall, and the student may be subject to further disciplinary sanctions.  It is expected that all students and guests will conduct themselves accordingly in all public areas.

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Residence Hall Activity Fee

There is a $75 activities fee per semester to be paid by each residence hall student.  This money will be used to promote programs and other activities in the hall.

Residence Hall Councils

The Residence Hall Councils act as liaisons between students and staff.  Each residence hall council is responsible for planning and encouraging social and educational activities.  Students are encouraged to run for office as the success of each council depends on the participation of its members.

Room Changes

A student wishing to change rooms must submit his/her request to the Residence Director.  A room change must be approved BEFORE a student moves.  NHTI reserves the right to consolidate roommates.  For example, if a resident vacates a room, the remaining resident must be willing to accept another roommate or move to another room when requested by NHTI to do so.  There is a room change period at the beginning of each semester.

Room Contents and Guidelines

NHTI provides the following for each student:  a bed, mattress, desk, student chair, wardrobe, two drawers and a refrigerator/microwave unit.  NHTI does not supply linen, bedspreads, lamps, wastebaskets, or pillows.  Furniture brought into the residence hall by a student must be removed at the time the student moves out.  Students will be fined for leaving any personal furniture or belongings in the residence hall after they move out. 

  • No structure is to be constructed in or for a room.  Permissible furnishings brought by students include the following: small couch, stereo stand, small coffee table or night stand, bookshelf, or drafting table.  Personal furnishings such as shelves, cabinets etc., must be free standing and self- supporting.   They cannot rest on any piece of furniture and may not be anchored in any way to the walls or to NHTI furniture.  Additional items should be approved by the Director of Residence Life prior to their placement in the residence hall.
  • Television sets, radios, and stereos are allowed as long as they do not distract or disturb other students.
  • Air conditioners, heating units, sun lamps, halogen and lava lamps, and other electrical appliances, such as toasters, grills, coffee pots, heating coils, personal refrigerators, microwave ovens, and hot plates are not permitted in residents’ rooms.
  • Weight lifting equipment, including barbells will not be allowed in resident rooms.
  • Furnishings assigned to a room or public area will not be moved unless approved by the Residence Director.  Furniture may not be removed, altered, or disassembled in or from its designated area.  Any violation of these rules will result in a fine in addition to any cost incurred in the repair or replacement of the furnishing. 
  • Pictures, banners, and other wall hangings may be attached to the molding hooks or tack strips where appropriate.  Additional items may be attached to the walls and furniture using painter’s tape.  No tape, putty, or fasteners may be used to attach to walls, doors, ceiling, floor or furniture.  Items of any kind may not be suspended from the ceiling.
  • The State Fire Marshall recommendations preclude the use of ceiling or wall hangings due to the severe fire hazard they present.  Additionally, there must be a clear pathway to the door to ensure an unblocked exit.  There should be no furniture, wall hangings or other objects placed in front of the door.  This includes sheets/blankets hanging from a bed which may obscure view.
  • Possession of any traffic and street signs is prohibited.  Students found in violation of this policy will be required to return the item to its appropriate agency and provide proof of such action by presenting a receipt to the Residence Director.
  • Candles, incense or any open flames are not allowed in any areas of the residence hall.

Room Keys and Key Cards

All doors to the residence halls will be locked at all times.  To ensure the safety and welfare of students and the protection of personal property, security must be maintained regarding the use of all entrances by non-residents.  Each resident will be issued a room key.  Any student losing his/her key will be charged $35 for its replacement and their room lock will be changed.

Residents of North hall will be issued a mailbox key.  Loss of a mailbox key will result in a $5 charge for its replacement.

All residents are required to have a valid student photo ID card.  The ID card will permit access to their residence hall.  Residents will have 24 hour access to their residence hall.  All students are responsible to advise Campus Safety immediately if they believe their card is lost or stolen.

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Smoking

Smoking is not allowed in the residence halls.  Smoking is restricted to the smoking gazebos located in three locations on campus or in a personal vehicle.

Sporting Activities

Sporting activities of all types are prohibited inside the residence halls.  This includes, but is not limited to, golfing, basketball, hockey, football, soccer, lacrosse, etc.  Due to the danger of personal injury and/or damage to property, water fights, shaving cream fights, powder fights, etc. within the residence halls is prohibited.

Use and Treatment of Premise

  • No objects may be dropped or thrown from windows. 
  • Removing window screens and/or sitting on window sills is prohibited.
  • Entering or exiting a building through a window is prohibited.
  • Residents may not enter upon, cross or use rooftops. 
  • Tampering with locks and altering or duplicating NHTI keys is prohibited. 
  • Lounge furniture may not be moved from the lounge in which it is located.
  • All residents are expected to have consideration and respect for fellow residents as well as for the physical property of the residence halls. 
  • Residents are held accountable for any incidents that occur in their assigned rooms, whether or not they are present at the time.

Visitation and Guests

NHTI has established maximum hours during which visitation hours may be scheduled.  Visitation will be within the following hours:

Daily:  Mon-Sun.  10 a.m. – midnight

Each resident is allowed to have three guests in his/her room at any one time.  The resident must sign the guest(s) in at the front desk between 7p.m. and midnight.  Visitors must leave the student’s room at the end of visitation hours.  NHTI does not extend visitation privileges to minors after 7 p.m. on any night. 

Residents must notify the RA on duty by 10 p.m. of any guest staying with them overnight and obtain permission by the appropriate Resident Director.  Non-registered guests will be asked to leave the building.  Each guest is limited to six overnights per month.  Each resident is allowed to have overnight guests eight nights per month.  Residents are responsible to coordinate their overnight guests with their roommate prior to inviting a guest to remain overnight.  Residents are responsible for the actions of their guests and must be with them at all times.

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Residence Life
31 College Drive
Concord, NH 03301
(603) 230-4044
Fax: (603) 230-9315
nhtihousing@ccsnh.edu

Location:
Student Center, 2nd fl,
Room 227