NHTI, Concord's Community College - Bursar's Office Refund Policies

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Refund Policies for Tuition and Fees

Refunds from overpayment of account (including but not limited to Title IV Stafford Sub/Unsub Loans, Scholarships, Grants, Parent Plus loans, or overpayment):
All NHTI refunds will be mailed. You can check the status by logging in to the Student Information System where you also view your account balance. Once the refund is posted to your account you can expect to receive it within 10 days. If payment was made with a credit card and a credit balance occurs, refunds will be credited back to the card that was used to make payment. Refunds from students using the Installment Payment Plan will be in check form. Please make sure the most current mailing address is on file with our college. Address changes are made in the Registrar's office.

Refunds from cancelled/dropped courses or withdrawing from the college:
All refunds described below require that the student complete an official withdrawal form in the Registrar's Office. Therefore, students who register for classes, never attend and do not officially withdraw are liable for all charges. Students who neglect to officially drop within the drop/add period are not eligible for a refund.

(See Withdrawal sections: www.nhti.edu/academics/withdrawal.html, www.nhti.edu/academics/academicrequirements.html, and www.nhti.edu/financialaid/financialaidinformation.html#withdrawal.)

All refunds require that the student complete an official withdrawal form. Effective Fall Semester, 2011, students who officially withdraw from the college or an individual course by the end of the fourteenth (14th) calendar day of the semester will receive a 100% refund of tuition, less non-refundable fees. Students in classes that meet in a format shorter than the traditional semester (15-16 weeks) will have seven (7) calendar days from the designated start of the class to withdraw for a full refund. If the seventh (7th) or fourteenth (14 ) calendar day falls on a weekend or holiday, the drop refund date will be the first business day following the weekend or holiday. Exception: students in courses that meet for two weeks or fewer must drop by the end of the first day of the class in order to get a 100% refund. (Please note that certain fees are non-refundable. Non-refundable fees are defined as advance tuition deposits, admission application fees, residence hall room deposits, payment plan fee, and orientation fees. All other fees are refundable. This includes, but is not limited to academic instruction fees, lab fees, comprehensive student services fees, and the Nursing, Dental, and Diagnostic Medical Imaging Program clinical surcharges.)

All Federal Title IV funds (i.e. PELL, SEOG, Perkins Loan) are prorated and refunded according to the rules and regulations mandated by the U.S. Department of Education. Please contact the Financial Aid Office at (603) 271-7135 for more information.

Students registered for workshops through the Business Training Center (including Nursing Continuing Education classes) must withdraw in writing at least three days prior to the first workshop session in order to receive a full refund of tuition and fees. Students in the Dental Continuing Education classes must withdraw withing five days.

In extenuating circumstances, the President (or designee) is authorized to offer alternative compensation in the form of tuition credit or waiver to students on a case-by-case basis. Tuition credit on a student account must be used within one calendar year from the date of authorization.

Housing Refunds

Terms of Agreement
This agreement is for a period of (a) one academic year, both Fall and Spring Semesters; (b) only the Spring Semester; or (c) the Summer session, for a period equal to the duration of the student's summer courses. Housing accommodations are not provided during NHTI vacation periods. Except with permission of the Residence Life Director, housing services including access to the room begin on the designated Residence Hall opening day and end by 7:00PM after a student's last final exam or cancellation of this Agreement. Graduation, official withdrawal from NHTI, academic dismissal or suspension from NHTI, or mutual consent of the parties constitutes the only basis for release from this Agreement. There are no refunds for Dismissal or Suspension from housing due to student conduct violations. If a housing renewal is not extended to a returning student or if a returning student is excluded from the second semester of the academic year the result will be in cancellation of the agreement and charges assessed based on the refund schedule. Students residing at NHTI and enrolled at another college are subject to the same terms of agreement, payment, termination, and refund schedule as NHTI students.
Payment/Cancellation/Refund-Housing
NHTI will establish housing fees yearly and will announce these proposed fees for each academic year. Upon nonpayment of any fees or any charges herein provided, NHTI may refuse to register the student for the next semester, issue transcript, or allow the student to be graduated. In order to ensure that accommodations are available to students wishing to live on campus, NHTI will refund to the student his/her housing fee at the following rates. Subsequent to occupancy, no release from this Agreement or refund can be provided unless the assigned room is left clean and all sign-out procedures including return of keys and settlement of obligations are completed. Effective date of release will be determined by the date of such completion. All students intending to reserve a space in NHTI housing must pay a housing deposit. Semester payment (less "estimated" financial aid - see below) is due three weeks prior to the first class day of the semester.
Financial Aid Recipients - If you have completed the Financial Aid Award Letter/Payment Deferment for Financial Aid Recipients and returned it to the Financial Aid Office, you can deduct, from your tuition and fees due, the "estimated" amount of aid. This balance is due three weeks before the first class day of the semester. For a Payment Due Worksheet, to help you determine how much you will need to pay or how much your "estimated" refund will be, go to www.nhti.edu/bursar. Students will continue to see a balance due on their account until their financial aid is applied to their account and the student's portion has been paid.
VA Benefit Recipients - If you are eligible for VA education benefits you must complete all required paperwork through the VA. (The VA's processing time can take up to 10 weeks.) Once you have determined your eligible education benefit you can deduct that amount of aid the school will be receiving on your behalf. The amount left that the school will not directly receive from the VA is your balance which is due three weeks before the first class day of the semester. To help you determine how much you will need to pay click on Payment Due Worksheet. Students will continue to see a balance due on their account until their VA Benefits have been applied to their account and the student's portion has been paid.
Academic Year Residence Hall Refund Schedule
1. Provisions
  1. If the housing agreement is cancelled, any amount of housing refund due to a student will first be applied to said student's current NHTI tuition and fees outstanding balance.
  2. If by Friday of the first week of classes as designated by Residence Hall opening day for any housing session the student fails to occupy the assigned room, or cancels the agreement by mutual consent, or for any of the reasons in the Terms of Agreement is canceled, the student receives a 80% refund of the semester's housing fee.
  3. Cancellation for any of the reasons in the Terms of Agreement or by mutual consent after Friday of the first week of classes as designated by Residence Hall opening day and before the fifth week after the opening day will result in a 50% refund of the semester's housing fee.
  4. Cancellation of the Agreement for any of the reasons in the Terms of Agreement, or by mutual consent up to the tenth week after designated Residence Hall opening day will result in 25% refund of the housing fee.
  5. Cancellation of the Agreement for any of the reasons in the Terms of Agreement, or by mutual consent after the tenth week after designated Residence Hall opening day will result in no refund of the housing fee.
  6. Students who "Check In" or move into a Residence Hall, move out without consent of the Residence Life Department, and do not withdraw from NHTI, are charged the full housing fee.
2. Semester II Residence Hall Refund Schedule
  1. If a student signed a full academic year housing contract, request for early termination of this agreement at the end of Fall Semester can be considered only if received in writing by the Residence Life Department before the second Friday of January subject to the Terms of Agreement and Residence Hall Refund Schedule.
  2. If the student is not enrolled at NHTI for the Spring Semester, and requested termination of the housing contract by the second Friday of January, the student will be released from the agreement and not responsible for Spring semester charges.
  3. If the resident is enrolled at another College or University for the Spring Semester while residing at NHTI, they will be subject to refunds based on III:A (above) of the refund schedule.
3. Summer Session Residence Hall Refund schedule
  1. Request for early termination of this agreement before the start of the Summer session can be considered only if received in writing by the Residence Life Department before the Friday of the start of the summer session.
  2. If by Friday of the first week of classes the student fails to occupy the assigned room or cancels the agreement by mutual consent for any of the reasons in the terms of agreement, the agreement is cancelled and the student receives a 80% refund of the Summer sessions housing fee.
  3. Cancellation for any of the reasons in Terms of Agreement or mutual consent after the Friday of the first week will result in no refund of the housing fees.

Board refunds may be pro-rated for the remainder of the semester when a resident student officially withdraws from Residence Life, or NHTI. Such prorated refunds will be computed on a weekly basis from the first day of the week following withdrawal.

Revised: 24 Jan 2012

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