Confidentiality of Student Records

Share With Your Friends

Confidentiality of Student Records
NHTI maintains the confidentiality of student records in compliance with the Family Educational Rights and Privacy Act of 1974 (Buckley Amendment). The law protects the privacy of educational records, the right of students to inspect and review their educational records, and to provide for the correction of inaccurate or misleading data through informal and formal hearings. Students may authorize the release of their records to individuals or institutions by completing the “Authorization to Release Records” form available in the Registrar's Office. Student information maintained by the Health Services and Counseling Offices require a separate signed release of information form available from each office.

See also:
Family Educational Rights and Privacy Act of 1974 (Buckley Amendment)
Student Records

Family Educational Rights and Privacy Act of 1974 (Buckley Amendment)
The Family Educational Rights and Privacy Act of 1974 was passed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. The federal law includes provisions for disclosure of Directory Information by educational institutions.

The NHTI, Concord's Community College considers the following to be Directory Information: Student's name, address, telephone number, email address, date of birth, major field of study, enrollment status (e.g. full-time or part-time), participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees, awards, honors and most recent educational institution attended.

IF YOU DO NOT WISH DISCLOSURE OF ANY OR ALL OF THE CATEGORIES OF IDENTIFIABLE DIRECTORY INFORMATION, YOU MUST NOTIFY NHTI REGISTRAR IN WRITING PRIOR TO THE CLOSE OF THE LAST DAY TO ADD CLASSES.

Please consider very carefully the consequences of any decision by you to withhold any category of general Directory Information. Should you decide to inform NHTI not to release general Directory Information, any future requests for such information from noninstitutional persons or organizations will be refused, except as provided by law.

NHTI will honor your request to withhold general Directory Information but cannot assume responsibility to get in touch with you for subsequent permission to release it. Regardless of the effect upon you, NHTI assumes no liability for honoring your instructions that such information be withheld.

Copies of the Family Educational Rights and Privacy Act of 1974, Part 99 of Title 45, dealing with Privacy Rights of Parents and Students, may be obtained from the Vice President of Student Affairs or the office of the Vice President of Academic Affairs.

TOP

Student Records

  1. Students at NHTI have the right to review the contents of their records at NHTI. Students will be given access to their own records within a reasonable period of time, but in no case shall access be withheld for more than 45 days after the request has been made. The Registrar is authorized to release this information. Students wishing access to their records must contact the Registrar personally and complete a "Student Request for Record Review" form. In cases involving the possibility of misinterpretation of data, the Vice President of Academic Affairs or his or her qualified designee shall interpret the data to the student.
  2. Students shall have the opportunity for a hearing to challenge the contents of their college records to ensure that they are not inaccurate, misleading, or in violation of their privacy or rights. This challenge must be made in writing to the Vice President of Academic Affairs.
  3. Students may authorize the release of their records to intended persons or institutions by completing the “Authorization to Release Records” form. No access or release of any personally identifiable records or files on students will be allowed to any individual, agency or organization without prior written consent of the student, except as follows:
    1. The President, Vice President of Academic Affairs, Vice President of Student Affairs, NHTI Counselor, Coordinator of Admissions, and the Registrar shall have unlimited access, without permission, to all student records. *With the exception that letters of recommendation submitted on the basis of a pledge of confidentiality prior to January 1, 1975, will not be shown to students and that financial records of the parents of the students will not be made available to students in the Community College System of New Hampshire.
    2. They cannot, however, release any information without prior written authorization from the student, except as follows:
      1. To officials (faculty, staff, student workers/interns) and department heads within NHTI who are directly involved in a legitimate educational concern for the student.
      2. To authorized Federal and State officers as identified in Section 438 (b) 3) of Public Law 93- 380.
      3. To appropriate persons in connection with an emergency if the knowledge of such information is necessary to protect the health or safety of any persons. NHTI maintains the following records on students, although some students may not have all the following items in their records:
        1. Academic transcript of all work completed at NHTI.
        2. Student financial accounts.
    3. Academic folder containing:
      1. Application for admission
      2. All correspondence to and from NHTI
      3. Transcripts of all previous academic records
      4. Recommendation
      5. Standardized test results
      6. Semester grade reports
    4. Veterans Administration folder for students eligible for VA education benefits.
    5. Medical records (in a separate file).
    6. Financial Aid folder containing:
      1. Financial Aid applications
      2. Copy of Parent's Confidential Statement or Student's Confidential Statement
      3. Financial Aid correspondence
      4. Financial Aid awards
      5. Financial Aid award acceptance forms
      6. Records of money disbursed
      7. Records of hours worked
      8. Affidavits
      9. Promissory Notes
      10. Documents from any outside agencies awarding money to students
    7. Judicial Proceedings (in a separate file)

 

Registrar's Office
31 College Drive
Concord, NH 03301
(603) 230-4014
Fax: (603) 230-9314
nhtiregistrar@ccsnh.edu

Location
Located on the first floor of Sweeney Hall.